The Malta Union ClubFounded 1826 - 1, Tigné Street, Sliema SLM 3170, Malta.
Rules Of The Malta Union Club
RULES and BYE-LAWS
THE MALTA UNION CLUB
Last Updated :
Rules – AGM March 2016
Bye-Laws – 9th March 2016
The Malta Union Club was founded in 1826 by British officers and civilians serving
in Malta who took the top floor less the ballroom of the Auberge de Provence, in the
Strada Reale since re-named Republic Street in Valletta. Initially, membership was
restricted to eighty paying members and a few honorary members. Members were
charged an entrance fee of ₤4 and a quarterly subscription of £1. Among the first
Honorary Members one finds Sir Walter Scott, Benjamin Disraeli and William
In 1846 the number of paying members was increased to a hundred and fifty. In
view of the crowded environment at the Auberge de Provence the Committee
decided to open a branch in the country in the vicinity of Casolani’s fishponds at
Msida, wherever they were located. It was not until 1851 that the Club acquired the
first floor of the Auberge. Following the acquisition of the ground floor in 1862 the
Committee decided to increase membership to three hundred. On the 1st January
1903 the Club took over the entire building by title of emphyteusis for ninety nine
In 1874, the Club relinquished the tenancy of the Msida branch and opened another
at 19, Ghar il-Lembi Street, Sliema. In 1889, the Sliema branch was moved to a
more convenient site overlooking a parade ground in Ghar id-Dud where weekly
military band performances were held.
Ladies were first allowed into the Club in 1907. It was only that year that a room
accessible through a separate side entrance was provided for their exclusive use so
that they “would be quite cut off and would not in any way interfere with the
comfort and privacy of members.” However, three years later following pressure
by HRH the Duchess of Connaught, a ladies’ entrance was opened on the façade of
In 1931, the Club took over the United Services Ladies Bathing Club at Qui-Si-Sana
and transformed it into the Ladies Bathing Club section. A bye-law authorizing
ladies to invite gentlemen to swim in the area was approved. The problem of
providing changing rooms for men was solved by agreement with the United
Services Sports Club, nowadays known as the Marsa Sports Club, which operated
an all male beach facility in the vicinity. The amenities were placed at the disposal
of Malta Union Club members and male guests of the neighbouring Ladies Bathing
Club. This marked the start of the long association between the clubs on the joint
At the Club’s Annual General Meeting held on the 26th March 1992 the members
approved an amendment to the Club’s Rules whereby ladies, previously classified as
“subscribers”, were given the right to become full members.
In the years preceding the expiry of the lease in an effort to obtain suitable
alternative premises the Club entered into negotiations with the superior owners
Gasan Properties Ltd. On the 5th June 1997 following several Extraordinary
General Meetings convened to seek the members’ approval of the Company’s
proposals the members accepted and gave the required two thirds majority to an
improved offer namely, the provision in perpetuity of finished premises subject to
the surrender of the original site prior to the year 2000. In 2002 the Club took
possession and moved into the current premises on three floors with parking
facilities underneath. An inaugural reception under the auspices of HE President
Guido De Marco attended by 900 members was held on the 11th October 2002.
Meanwhile, on the international sporting front the Malta Tennis Federation invited
the Malta Union Club to host an ATP Challenger Tournament. The event was held
annually between the years 1994 and 1996 and attracted world ranked participants.
Besides US$25,000 in prize money the tournament qualified participants for
important World Ranking computer points beneficial to Malta’s national team
players who through a wild card allocation system entered the main draw earning
points in the process. Moreover the presence of many excellent foreign tennis
players spurred Maltese youngsters to reach a higher standard in competitive
tennis. MUC members played a vital role in the tournaments’ organization.
The Club and the Malta Squash Federation have an ongoing agreement for
members of Malta’s national side to train and hold tournaments on the premises.
In July 2012, the Malta Union Club was registered as a multi-disciplinary sports
club and became a member (KMS/245) of the Kunsill Malti ghall-Isport,
Among the indoor sports practised on the premises are snooker, petanque, skittles
and darts. Separate rooms are provided for specific card and board games. The
Bridge Room is considered as the islands’ leading and best equipped amenity in its
category. A lending library is also available.
The Club runs two open air tennis courts, two squash courts and in conjunction
with the Marsa Sports Club, the Tigne` Bathing Beach. The Club operates a bar
and restaurant that provide snacks on a daily basis, offer curry lunches on
Thursdays and Sunday lunches. Several organizations, such as the British Residents
Association, The George Cross Island Association, The Corona Society and others
hold meetings and some of their functions at the Club.
The Club has several reciprocal arrangements in place with similar Clubs
(residential and otherwise) in Europe and the Commonwealth.
THE MALTA UNION CLUB
1. The Malta Union Club offers social and sporting activities for its members.
2. The Committee of Management may, at any time, limit the total number of members
3. Gentlemen and Ladies applying to become full members must be 18 years of age or
or temporary members.
over and either be:
(a) Bona fide residents of Malta and non-residents who can establish their
suitability as members of the Club
(b) Members of the Diplomatic Corps.
1. (a) Persons desirous of joining the Club must be proposed on the appropriate form
by a full member and seconded by another full member, except that sons and
daughters of full members only require a proposer. A member may not propose a
candidate unless he has been a full member for more than one (1) year.
Members of the Committee of Management may not propose or second any
(b) The Committee of Management may at its discretion and upon such
terms as it may decide, invite and accept group membership provided
the Group is composed of at least ten (10) persons. In such cases the
relative entrance fee may be reduced or waived at the discretion of the
Committee of Management.
2. Except where the Committee of Management is in doubt of a candidate’s suitability, the
name of the proposed candidate, together with the names of the proposer and seconder,
will be posted on the notice board for at least seven (7) clear days prior to the election.
3. A book will be kept in the Secretary’s office for the registration of the names of the
candidates with their proposers and seconders.
4. (a) The acceptance of members into the club will be decided by the Committee of
Management after an introductory meeting.
(b) If a candidate or in the case of a married couple, one of the spouses is unable
to attend the introductory meeting with the Committee of Management due to valid
reasons, membership will be deferred. If a candidate is unable to keep the
second appointment, the candidate will be
reconsidered and may be accepted provided that the proposed candidate is known to at
least 50% + one of the members of the Committee of Management.
5. Any candidate who, within one calendar month from the date of election, fails to take up
his membership due to non-payment of the entrance and subscription fees, will have his
name removed from the list of elected members. If after the expiry of one calendar
month, he still wishes to join the Club, he is to be proposed and seconded again.
6. A candidate excluded at an election may not re-apply until after the expiration of three
years. Such a candidate may not be admitted to the Club as a guest.
7. A member who has been requested to resign his membership or expelled will not be
admitted within the precincts of the Club (Rule XVI para 1 refers).
8. Applications for membership submitted by married persons will not be accepted unless
they include the applicant’s spouse. Once elected, both spouses will retain membership
of the Club. The Committee of Management may at its absolute discretion make
exceptions to this Rule (vide Rule XVIII).
9. If a single member marries, the spouse becomes a member following Committee of
Management approval. Members in this category will be required to adjust their existing
payments of entrance fee and subscription according to the current rates applicable for a
10. Applicants for membership will inform the Club of their civil status and if requested by the
Committee of Management submit the necessary documentary evidence. Members will
immediately inform the Secretary of any change in civil status occurring after their
admission to the Club.
11. Malta Resident Members Overseas
(a) Members who live away from Malta for 12 months or more are to inform the secretary
in writing and he will enter their names in the appropriate Register. Normal subscription
will not be charged during their absence.
(b) Members on this Register will pay a reduced subscription as specified in Appendix ‘A’
12 Overseas Members
Persons resident abroad who wish to apply for membership must be proposed
by a full member of the Club. After their provisional approval by the
Committee of Management, members will pay the entrance fee specified in
Appendix ‘A’. On subsequent visits to Malta, Overseas Members will be
charged the fee applicable to temporary members as per Appendix ‘A’ para 2 (d).
On their first visit to Malta Overseas Members must introduce themselves
to the Club Secretary. If the Overseas Member’s application is not endorsed
by the Committee of Management, the entrance fee will be refunded.
13. Life Membership
(a) Facilities exist for life membership which includes spouses. The fee
payable is as laid down in Appendix ‘A’.
(b) Life membership will be limited to eighty (80) members who have
reached the age of fifty (50) years by the 1st January. The Committee of
Management is empowered to change the limits of membership and age
group in this category provided that the change/s are beneficial to the Club.
14. Temporary Membership
A gentleman or lady desirous of making use of the Club may be proposed for
temporary membership by two members (only one in the case of a relative as
defined in Appendix A), one of whom will personally introduce the applicant
to the Secretary. The Secretary is empowered to approve temporary
membership for a period not exceeding one month. The Committee of
Management may admit temporary membership for periods not exceeding
15. Temporary membership will not take effect until the first month’s
subscription has been paid or, if membership is for a period of less than
one month, the subscription due has been paid in full.
16. Temporary membership may be terminated at any time at the discretion of
the Committee of Management, without any reason being given.
17. A temporary member desiring to become a full member must be proposed,
seconded and elected in accordance with these Rules.
18. Temporary members will not attend meetings and may not vote, propose or second
candidates for election.
19. The spouse/children of a temporary member will be entitled to use the Club
provided their names are registered with the Secretary.
20. Resignation of Membership
Irrespective of other provisions specified in these Rules, members wishing to
resign from the Club will signify their intention in writing by recorded delivery addressed
to the Secretary. Members failing to comply with this Rule
are liable to pay any subsequent dues. Reference is made to Rule III, para 2 (d).
(a) Members resident in Malta will pay the applicable fee at the same time as the
subscription fee specified in Appendix ‘A’. Applicants under the age of 21 do
not pay an entrance fee. In the case of Group membership the Committee of
Management may decide to waive or reduce the entrance fee.
(b) New members will not attend the Club except as guests until they have paid
their entrance and subscription fees.
(c) The entrance fee is not refundable.
(a) Subscriptions are payable annually or half-yearly in advance and will be as
shown in Appendix ‘A’ until altered as provided by para 2 (h) of this Rule.
(b) Subscriptions are to reach the Secretary’s office by not later than 31st
January and 31st July for those paying half yearly subscriptions and 15th
February for those paying annually.
(c) Should subscriptions or any other dues remain outstanding by the end of the
half year to which they refer or payments mentioned in these Rules remain
unpaid after the time allowed for settlement, the member concerned shall be
reported to the Committee of Management, which may post his name on the
Club notice board as a defaulter or, if the Committee of Management so
decides, suspend or remove such member from membership of the Club
until the account is settled.
(d) Members who fail to pay their annual subscription for a period of fourteen
(14) months from the date it falls due shall be deemed to have resigned their
membership in the Club.
(e) Members between the ages of 18 and 21 years not in full employment or are
still bona fide students will (up to the age of 25 years) pay a reduced
subscription of 50% of the fee for members quoted in Appendix ‘A’.
(f) Temporary members for whom provision is made under Rule II paras 14-19
shall pay subscriptions as shown in Appendix ‘A’.
(g) Persons ceasing to be members of the Club by resignation or otherwise will
not be entitled to any pro rata refund of subscriptions or entrance fees. Should
they wish to rejoin they must be reproposed, seconded and approved by the
Committee of Management. Such persons will not be requested to pay an
entrance fee provided that they have settled all arrears and apply for
re-election within twelve (12) months from the date of their resignation.
(h) Entrance fees and subscriptions for all members may be changed at the
Annual General Meeting or at an Extraordinary General Meeting. However,
the Committee of Management may unilaterally increase subscriptions by not
more than five per cent (5%) without convening a General Meeting.
(a) Honorary membership will be extended to :
The Leader of the Opposition
Heads of Diplomatic Missions accredited to Malta
(b) The spouse / children of Honorary Members will be entitled to use the Club provided
(c) Honorary Members will be considered as fully paid up members.
(d) The Secretary will keep a list of Honorary Members.
their names are registered with the Secretary.
Arrangements with Clubs Overseas
(a) The Committee of Management may enter into arrangements for reciprocal
honorary membership with clubs overseas. The Secretary will keep a list of these clubs.
(b) Reciprocal arrangements with other clubs are set out in Appendix ‘A’ para (g)
1. Members may invite guests and are to ensure their suitability to attend the Club.
2. The names of the guests, together with that of the member introducing them, must be entered
into the book kept for the purpose.
3. Guests are not permitted to use the Club on more than five (5) occasions in a calendar year.
The Committee of Management may, at its discretion, waive the application of this Rule.
4. Guests are not permitted to park their cars in the Club car park unless authorised for a specific
reason by the Committee of Management or the Secretary.
5. No member may invite as a guest a person who has been suspended, expelled or asked to
tender his resignation from the Malta Union Club.
6. The Committee of Management, Secretary or a member may object to a non-member visiting
the Club as a guest of an association or organisation holding a function at the Club. In such
instances a Committee of Management member or the Secretary may ask the organiser to
request the person/s to leave the premises.
1. Committee of Management
(a) The Committee of Management will be composed of not more than nine (9) and not less than
six (6) members. Any full member of the Club with over one year’s fully paid up membership as
at the date of the Annual General Meeting will be eligible for election to the Committee of
(b) The Committee of Management will retire at the end of their term after transacting the
ordinary business of the Annual General Meeting.
(c) Elected members of the Committee of Management will serve for a term of one (1) year.
(d) A Committee of Management member is prohibited from receiving any gifts or commissions
from suppliers and/or contractors.
(e) All sub-committees and members thereof are also subject to (d) above.
2. Election of the Committee of Management
(a) Voting to elect a Committee of Management is to take place on any three days of six (6)
hours each inclusive of the day of the Annual General Meeting itself, times to be decided by the
Electoral Commission; provided that voting closes fifteen (15) minutes after adjournment of the
(b) Votes will be counted by four or more tellers selected by the Electoral Commission from
amongst those present at the Annual General Meeting. Counting will begin immediately voting
ends on the day of the Annual General Meeting. In the event an election is required to fill a
vacant seat on the Committee of Management at any time during the year, counting will begin
immediately after the end of the poll. In the event of a tie for the last seat on the Committee of
Management, the rule as per clauses (d), (e) and (f) below will apply.
(c) Twelve (12) clear days before the date voting is due to begin, the Secretary will post on the
Club notice board on every floor the names of retiring members of the Committee of
Management who have offered themselves for re-election as well as the names of other
members duly proposed and seconded to contest the election.
(d) Vacancies occurring during the Committee of Management’s term of office shall
be filled by candidates according to the result of the election. In the event of a tie an
election shall be held as provided for by this Rule.
(e) In the event that no member is eligible to fill a vacancy, an election will be called in
conformity with the Rules applicable for the election of a whole committee. Twelve (12) clear
days before the date of the election the Secretary will post on the Club notice boards on every
floor, the names of duly proposed and seconded candidates.
(f) If the number of vacancies exceeds four (4), an election will be held as though for a full
The following rules will apply :-
(a) Members will vote in secret.
(b) Only fully paid up members of the Club are eligible to vote. Voting by proxy or postal vote will
(c) Voting papers may only be given to members upon presentation of their membership card.
All membership cards will be held solely by the Electoral Commission until voting has finished
and the final result announced in accordance with ByeLaw VIII, para 3. The Electoral
Commission will return all membership cards to the Secretary who must return them to each
member. Membership cards may not be viewed, listed or scrutinised by any Committee of
Management or other member at any time during this period.
(d) Members may vote for each of any nine (9) candidates, or less if so desired.
(e) The election to fill vacancies will be held simultaneously.
(f) Canvassing is strictly prohibited in all elections held at the Malta Union Club.
4. Meetings and Quorum
(a) The Committee of Management will meet at least once a month. Five (5) members shall
(b) Members of the Committee of Management must declare their involvement in any matter in
which they have a personal/financial interest in a company or firm involved in any issue
connected with the Malta Union Club.
5. Boards and Commissions
(a) Commissions and Boards will be appointed by the Committee of Management for two (2)
years (vide relevant Bye-laws).
(b) Other committees and boards not covered by the Bye-Laws will be appointed as required.
The Committee of Management may make any Bye-laws considered necessary. Bye-laws will
come into force from the date they are published on the notice boards. Those proposed for Tigne
Bathing Beach Committee have to be ratified by the Joint Beach Committee before
(a) The Committee of Management is authorised to appoint or remove a paid Secretary.
(b) The salary and other benefits to be paid to the Secretary will be at the discretion of the
Committee of Management.
(c) Duties of the Secretary :
The Secretary will be responsible :
(i) to the Committee of Management and to also act as Secretary to the Committee of
(ii) for the day to day running of the Club and the coordination of the work of the various
departments and amenities.
(iii) to prepare and present the monthly administrative report together with monthly management
accounts as prepared by the Club’s accountant by the 10th day of each month. The Secretary and
the accountant are to submit any other reports as and when required by the Committee of
(iv) to obtain Committee of Management approval for any expenditure exceeding Five Hundred
Eighty Two Euro and 34 cents (€582.34) and submit at least three (3) quotations from known
reputable firms together with applications for the purchase of Club requirements.
(v) for the administration and discipline of the Club’s work force. He may take disciplinary
measures against any Club employee but in the event of termination of employment must obtain
Committee of Management approval. The Committee of Management is to be kept informed of
all disciplinary measures concerning Club employees and be guided by the Club’s Collective
(d) In the event of there being no Secretary, the Committee of Management will appoint from
among their number an honorary secretary to act under their direction.
(e) The Committee of Management may delegate the Secretary or one of its members to
represent the Club in all cases of litigation.
(f) The Chairman, Vice-Chairman and Secretary will be the appointed signatories to contracts
and notarial deeds which have been approved by the Committee of Management,
provided that the intention of Rule XIII para 1 (a) is not breached. Any two (2) of the
above signatories acting jointly may sign.
(g) The Secretary or his representative will attend all meetings of the Committee of
Management and other meetings as may be required.
Composition of Committee.
1. The Committee will be composed as follows:
(c) A Director from the members of the Committee of Management is to
be appointed to represent the under mentioned departments. The director
will be responsible to advise and help the Secretary on the policy as laid
down by the Committee of Management for the department he had been
appointed to supervise. The director, together with the Secretary, is to plan
and advise the Committee of Management on future requirements for the
improvement of that particular department especially in the preparation
and drawing up of the department financial budget.
ii. Membership, Rules and Bye-laws
iii. House (also responsible for entertainment)
v. Editorial Board (editor from amongst COM and two (2) members who may
be co-opted from outside the COM).
vi. Tigne Bathing Beach
(d) The Committee of Management may at its discretion appoint any sub-committee
consisting of not more than three (3) fully paid up members to assist it in its work for the
duration the Committee of Management deems fit.
(e) A Member of the Committee of Management is to be appointed convenor for each
outdoor/indoor sport and amenity. The convenor and sub-committee are responsible and
answerable to the Committee of Management and are to be guided by Bye-Law 1.
Election of Chairman and Vice-Chairman.
2. (a) The Chairman and Vice-Chairman will be elected by the Committee of
(b) Both the Chairman and Vice-Chairman will not serve in their respective office for
(c) Similarly the Chairman and Vice-Chairman will not serve as a team for more than
(b) The Secretary will chair the meeting until such time as the Chairman is elected.
(c) The Secretary will count the votes and announce the member obtaining 50%
(d) Once the Chairman has been elected he will take the Chair and preside over the
(e) In the event of the Chairman resigning, the Vice-Chairman will preside at the
Management at a meeting of the newly elected Committee which will be held by
not later than the first Monday following the Club’s Annual General Meeting.
more than two (2) consecutive terms of office; term of office being defined as the
period from one AGM to the next AGM. When for any reason the post of
Chairman or Vice-Chairman becomes vacant during a term of office and a
member is elected to fill the post of Chairman or Vice-Chairman for the
remainder of that term of office, if re-elected at the next two AGM’s, will be
eligible to serve two full terms of office as Chairman or Vice-Chairman if so
agreed by the Committee of Management.
two consecutive terms of office. Both the outgoing Chairman and Vice-Chairman
can be re-elected following a lapse of one term of office.
On declaring the meeting open, the Secretary will call for nominations for
Chairman. Once the nominations have been received and announced, a secret
ballot will take place.
plus one as Chairman. In the event of a tie or the voting does not produce a
desired result on the first count, a second vote will be taken. If the result is still
not conclusive, a third vote will be taken and the candidate obtaining the majority
of votes will be declared Chairman.
meeting. The Chairman will call for nominations for Vice-Chairman. The
procedure to be followed will be as in 2 (c) above.
meeting for the election of a new Chairman. However the Vice-Chairman
may elect not to preside at the meeting and will then hand over to the Secretary
who will chair the meeting until a new Chairman is elected.
(f) Should the full Committee resign prior to the Annual General Meeting
the Chairman and Vice-Chairman will remain in office in a caretaker
capacity until elections are held.
Responsibilities of Committee of Management
3. In the absence of the Chairman, the Vice Chairman will conduct Committee of
Management meetings. In the absence of both, the members shall elect a Chairman
from their number.
4. (a) The Committee of Management shall be responsible for the general
policy and direction of the Club as laid down in the Rules and the
minutes of committee meetings. Decisions will be taken by majority
vote. The Chairman shall not have a casting vote.
(b) Among other matters the Committee shall ensure that there is an inventory of all
movable property of the Club and that this inventory is kept up-to-date by the
Secretary with physical inspections being held annually by the House and
Maintenance Committee. Any deficiencies are to be reported to the Committee of
Management. The auditors shall at all times have access to all relevant records.
5. (a) The Finance Committee will advise the Committee of Management on
all financial matters.
(b) The Club’s accountant will maintain and keep an up to date register of
the Club’s fixed assets.
6. The Finance Committee will have full access to the Club’s financial records without
prejudice to the right of any other Member of the Committee of Management to examine
and, if need be, make representations regarding such records and the subject matter
7. (a) Financial records of the Club will be examined by the Finance Committee who,
(b) The Finance Committee will ensure that financial statements are drawn up
from time to time, will report to the Committee of Management the financial
position of the Club.
consisting of an Income and Expenditure Statement and a Statement of the
Financial Position and other Financial Statements and reports as at 31st
December of each year. A draft copy of the Audited Financial Statements and
Reports are to be presented to the Committee of Management for its
approval by the 21st February of each year.
8. The Tigne Bathing Beach Committee representatives will be responsible for:
(a) The Management of Tigne Beach together with the Marsa Sports Club
(b) Budgeting expenditure each year for the approval of the Committee of
1. (a) Members may not introduce any beverages or food into the Club without the
(b) All bills for meals must be paid before leaving the Club except by prior
(c) Members will ensure that all payments are made against the issue of a fiscal
prior permission of the Committee of Management.
arrangements with the Caterer.
receipt according to law.
2. (a) Gratuity payments to members of the Club’s staff will be made through
the official Staff Fund Book, which is open throughout the year.
(b) Tips to contracted caterer’s staff are allowed.
3. (a) Employees of the Club may be reprimanded only by the Secretary or, in
his absence, by members of the Committee of Management who will
subsequently advise the Secretary.
(b) Any complaint concerning any matter must be made in writing to the
Secretary. The members of the Committee of Management may, at their
discretion, accept verbal complaints which will be brought to the
attention of the Committee of Management.
4. Suggestions concerning the Club may be made in writing to any member of the
Committee of Management or to the Secretary or in the Suggestions Book kept in the
reception area. Members of the Committee of Management may, at their discretion, also
accept verbal suggestions.
Card Games and Board Games.
5. Card Games and Board Games shall be played in the rooms designated for this purpose.
At the Secretary’s discretion other areas may also be used.
6. No games of hazard will be played in the Club.
1. The Club will be open daily for the use of members between 9a.m and 11p.m. except on
Sundays and Public Holidays when it closes at 9.30 p.m. On special occasions the Club
will close at 1.30 a.m., which may be extended to 2 a.m. at the Secretary’s discretion.
After closing time no member is permitted to enter or remain in the Club or its precincts
for any reason whatsoever. The above times may be changed when authorised by the
Committee of Management.
2. The Club does not accept any liability for the loss, damage or safety of property
belonging to members or their guests, within the confines of the Club premises or grounds.
2. The Club will be closed on Good Friday, Christmas Day and on such other days as the
Committee of Management may decide, subject to reasonable notice being given.
Annual General Meeting.
1. The Annual General Meeting of the members of the Club will be held between the
14th and 31st March of each year at a time and date to be fixed
by the Committee of Management for the purpose of: -
(a) Reading and approval of Minutes of the previous meeting.
(b) Receiving the Chairman’s Report.
(c) Approving the Audited Financial Statements and Reports of the Club for the
(d) Appointing Auditors for the ensuing year.
(e) Discussing any proposals, which may require the decision of a General Meeting
previous financial year.
and of which due notice had been given, as hereinafter provided (see para 6
(f) Any other matter.
(g) Receiving the resignation of the Committee of Management.
(h) Electing a new Committee of Management.
(i) Appointing tellers for the forthcoming election.
2. Notice of the date fixed for the Annual General Meeting will be exhibited on the Club
notice board fifteen (15) clear days prior to the holding of the Annual General Meeting
and may also be advertised in the local press.
To constitute a quorum at an Annual General Meeting at least twenty-five
(25) Members are to be present. In the absence of a quorum fifteen (15)
minutes after the advised time, the meeting will be postponed for a period
not exceeding ten (10) days. If fifteen (15) minutes after the scheduled start
of the reconvened meeting the required quorum is not reached, the meeting
will take place with the number of members present.
4. At the Annual General Meeting the Chair will be taken by the Chairman of the
Committee of Management or, in his absence by the Vice Chairman. In
their absence a Member of the Committee of Management duly elected by the
said Committee will chair the meeting.
5. All fully paid up members of the Club may attend the meeting on production of their
membership card and by signing the attendance register.
6. Notice of any resolution to be proposed at the Annual General Meeting signed by the
proposer, will be given to the Secretary in writing at least twelve (12) clear days before
the Annual General Meeting; it will be posted on the Club notice board. No amendment to
submitted to the meeting unless notified to the Secretary in sufficient time to be
posted in the Club at least five (5) clear days prior to the meeting.
7. At a General Meeting any resolution or motion will be read to the meeting
immediately before a vote is taken. Amendments to proposed resolutions
will be read, discussed and voted on prior to the proposed resolution,
commencing with the last amendment received.
8. Resolutions passed by a General Meeting will be posted in the Club for a period of not
less than seven (7) days from the day following the General Meeting.
9. Should the subject of a resolution be considered by the Committee of Management to be
of such a confidential nature that it is inexpedient to post it on the notice board, a notice
will be posted to the effect that there is a confidential resolution to be moved at the
meeting which may be seen by fully paid up members on application to the Secretary.
Financial Statements and Annual Reports.
10. The audited Financial Statements and Reports are to be displayed on the Club notice
board for at least fifteen (15) clear days before the Annual General Meeting, copies of
which may be obtained from the Club receptionist. Members are required to give notice
in writing on any points they wish to raise in connection with these Financial Statements
and Reports at least forty eight (48) hours before the Annual General Meeting.
11. Voting on any resolution or amendment will be by show of hands unless ten (10)
members request a secret vote.
12. Any Resolution, including any new Rule or alteration to an existing Rule, brought before
the Annual General Meeting will be decided by a majority vote.
13. When a motion has been put to the vote at a General Meeting, it will not be
permissible for any member or members, other than the Committee of
Management, to call an Extraordinary General Meeting on the same motion, or
any subject bearing upon it, within a period of three (3) months.
14. (a) Any member wishing to discuss any subject under “Any other matter” must
(b) The Chairman is responsible to allocate the time equally amongst the subjects to
(c) Any subject brought before the Annual General Meeting under
inform the Secretary at least five (5) clear days prior to the holding of the Annual
General Meeting and must indicate the subject he wishes to discuss.
be discussed under “Any other matter”. However the time allocated to ‘Any other
matter’ will not exceed one (1) hour.
“Any other matter” may not be put to the vote but must be minuted and brought
to the attention of the Committee of Management after the nomination meeting to
appoint the Chairman and Vice-Chairman and Directors has taken place.
Extraordinary General Meeting.
1. (a) The Committee of Management may call an Extraordinary General
Meeting of the Club by giving notice specifying the purpose of the
meeting. No other business will be discussed at the meeting.
(b) On the receipt of a written request of twenty-five (25) paid up
members, none being members of the Committee of Management,
the Committee of Management will convene an Extraordinary General
Meeting within one calendar month of receipt of the request.
The written request must be accompanied by the resolution.
2. (a) Notice of any resolution to be proposed at the Extraordinary General
Meeting, signed by the proposer, will be given to the Secretary in
writing at least twelve (12) clear days before the Extraordinary
General Meeting and will be posted on the Club notice board.
No amendment to such resolution will be submitted to the Meeting
unless handed to the Secretary during office hours in sufficient time
to be posted in the Club at least five (5) clear days prior to the meeting.
At an Extraordinary General Meeting any resolution or motion will be
read to the meeting immediately before a vote is taken.
(b) Amendments to proposed resolutions are read, discussed and voted on prior to
(c) Resolutions passed by an Extraordinary General Meeting will be posted in the
the proposed resolution, commencing with the last amendment received.
Club for a period of not less than seven (7) days from the day following the
Extraordinary General Meeting.
3. All notices of Extraordinary General Meetings issued by the Committee of Management
must be signed by the Secretary, circulated to all members and posted in a conspicuous
place in the Club at least fifteen (15) days prior to the day of the meeting.
4. To constitute a quorum at an Extraordinary General Meeting at least fifty (50)
members are to be present except as provided for in Rule XIII clause 5. In the
absence of a quorum fifteen (15) minutes after the advised time, the meeting
will be postponed for a period not exceeding ten (10) days. If fifteen (15)
minutes after the scheduled start of the reconvened meeting the required
quorum is not reached, the meeting will take place with the number of
5. The Chair will be taken by the Chairman of the Committee of Management, or in his
absence by the Vice-Chairman and in their absence by a member of the Committee duly
elected by the Committee, but if five (5) members from the floor object, then a
chairman will be elected by a majority vote from those present.
6. All fully paid up members of the Club may attend the meeting on production of their
membership card and by signing the attendance register.
7. Voting on any resolution or amendment will be by show of hands unless ten (10)
members request a secret vote.
8. Any resolution brought before an Extraordinary General Meeting will be decided by a
majority vote, except as provided for in clause 9 below and Rule XIII para 4.
9. No new Rules or alteration of an existing Rule will be made without a majority of two
10. When a motion has been put to the vote at an Extraordinary General Meeting it will not
be permissible for any member or members, other than the Committee of Management,
to call an Extraordinary General Meeting on the same motion, or on any other subject
bearing upon it, within a period of three (3) months.
Disposal, Sale or Transfer of Club Premises.
1. (a) Any resolution relating to the lease of the entire Club premises may only
be proposed at an Extraordinary General Meeting convened specifically
for this purpose. However the Committee of Management may authorise
the lease of parts of the Club premises for periods not exceeding five (5)
years provided such a lease does not directly encroach on any of the
(b) In the event of the Club being wound up the Committee of Management
will likewise convene an Extraordinary General Meeting to decide on the
method of disposal of the Club’s assets.
2. Notice specifying the object of such a meeting must be posted on the Club notice board
at least fifteen (15) days prior to the day of the meeting. A circular specifying the object
of the Meeting must be sent to each member resident in the Maltese Islands.
3. Any Member wishing to propose an amendment to a resolution must notify the
Secretary of such proposed amendment in sufficient time to enable him to post this on the
notice board seven (7) clear days before the
meeting. Amendments to proposed resolutions are read, discussed and voted
on prior to the proposed resolution, commencing with the last amendment
4. Any resolution or amendment thereto will be decided by a two-thirds majority vote.
5. Any meeting held under this Rule is to have a quorum of two hundred and fifty (250)
members. In the absence of a quorum fifteen (15) minutes after the time fixed for the
meeting, it will be postponed for a period not exceeding ten (10) days. If fifteen (15)
minutes after the scheduled start of the reconvened meeting the required quorum is
again not reached, the meeting will be cancelled. The Committee of Management may,
in accordance with Rule XII clause 4, call a meeting on the same motion or any related
subject within a period of three to six months. In such an event, if there is again no
quorum fifteen (15) minutes after the scheduled start of the meeting, the motion is to be
shelved for a minimum period of one year.
RULE XIV - ELECTORAL COMMISSION.
1. (a) An Electoral Commission shall be appointed by the Committee of Management
(b) The Committee of Management shall nominate the Chief Electoral
(c) The Committee of Management will set the polling days for the holding of
(d) The Commission shall select tellers from amongst the Members present at the
(e) The Commission shall have access to official records of the Club in order to
(f) The Club Secretary or his representative shall give all assistance required by the
for a period of two years. It shall consist of three Electoral Commissioners and
two Reserve Commissioners. At the expiry of this period the Commission may
be re-appointed for further periods of two years.
Commissioner from among the three Commissioners appointed.
elections which days will be in accordance with the provisions of Rule VII, para 2
(a). The function of the Commission is to be solely responsible for the conduct,
control, security, polling hours, efficiency and smooth running of the voting and
counting procedures whenever an election or any form of voting is required. An
amenity A.G.M. or E.G.M. does not require the presence of the Electoral
Annual General Meeting. For extraordinary elections not held as part of Annual
General Meetings, the Electoral Commission may only select tellers who are
members of the Club and counting will commence as soon as voting finishes.
verify the entitlement of the member to vote. A member can only vote provided
he is fully paid-up at the time of an election, AGM or E.G.M.
Commission in the execution of its duties and also in any secretarial work
the Commission may so require.
2. Duties and responsibilities of the Electoral Commission are as follows:-
(a) Before the Poll.
i. To have control of all ballot papers printed.
ii. At an election, to include on the ballot paper the names of those
candidates contesting the election in alphabetical order by surname
with a box opposite each name.
(b) During the Poll.
i. To issue ballot papers against a valid membership card.
ii. To supervise the ballot box(es) in the room allocated and to ensure that
all voting takes place immediately on the issue of a ballot paper. No
ballot papers may be taken out of the room where the ballot is being
iii. To set the polling hours, as per Rule VIII, and to be in
attendance, when voting is in progress.
iv. To secure the ballot box(es), unissued ballot papers etc. at the
end of each voting session, until they are finally opened for counting.
(c) After the Poll.
i. To agree a system of counting, checking or double-checking all votes
with the tellers.
ii. To make decisions on the validity of any doubtful ballot papers especially
where the voter’s intention is clear and unequivocal.
iii. To decide on the necessity of any recount.
iv. To declare the result of the ballot including a record of votes cast
for each and every candidate.
v. To preserve until a subsequent election all used ballot papers in sealed
packets labelled with the relevant details.
vi. To ensure that candidates and/or members can visibly monitor
the counting of votes.
vii. As soon as all votes have been recorded, the commissioners will
post on the window a notice (facing outwards) stating the following:-
1. The number of doubtful/invalid ballot papers.
2. The time (30 minutes) during which candidates or in their
3. Decisions of the Electoral Commission are final.
1. Any member who takes away from the Club any newspaper or periodical, book,
pamphlet or other article, the property of the Club, without the permission of the Secretary,
may be expelled from the Club.
2. Any member who damages or destroys any article or fixture, the property of the Club, will
at the discretion of the Committee of Management pay a sum not exceeding the current
replacement value or cost of repair of such article or fixture; the Committee of
Management may also impose a fine according to the circumstances.
3. Only the current replacement value or cost of repair may be charged for any article or
fixture broken or damaged accidentally.
4. The replacement value of any article damaged or destroyed shall be decided by the
Committee of Management, whose decision is final.
1. No animals will be admitted into any part of the Club buildings though an exception
will be made in the case of guide dogs accompanying visually and/or aurally impaired
2. Any member contravening this Rule may be disciplined in accordance with ByeLaw VIII.
1. If the conduct of any member either inside or outside the Club premises is, in the opinion
of the Committee of Management, injurious to the character and interest of the Club, the
Committee may request such a member to resign or award any punishment it deems fit
including suspension of three (3) months and over. If the aforesaid member does not
comply with such requests he may be expelled. However if, in the opinion of the
Committee of Management, the case is not sufficiently serious, it may suspend a
member for a period not exceeding three (3) months. Suspensions will not affect his
liability to pay any subscription due.
2. The spouse of a member who has been requested to resign his membership or has been
expelled will continue as a member in his own right by paying the single membership fee
as and when it becomes due. Rule II para 8 will not apply in this case.
1. An Arbitration Board may be appointed by the Committee of Management for a period of
up to two years. Alternatively the COM may opt to appoint an arbiter who is considered
agreeable to both parties. In the event of arbitration being accepted by the parties, the
arbiters’ decision will be final and binding on the COM. The Arbiter shall be entitled to all
the assistance applicable to the Disciplinary Board as below.
2. The Arbitration Board, if constituted, shall be composed of three fully paid up members
and two substitute paid up members. The Committee of Management shall nominate the
Chairman of this Board from among the three members appointed.
3. a Only the Committee of Management is empowered to refer cases to the Arbitration Board
or an Arbiter. It may do so either of its own accord or upon the recommendation of the
b. Any cases involving members of the Committee of Management or co-opted members
must always immediately be either referred to the Arbitration Board or an Arbiter
acceptable to those concerned.
c. Disciplinary cases concerning the Club Secretary and Club employees will be dealt with
by the Committee of Management. In those cases where a staff member belongs to a
trade union, that staff member may be assisted by a union official.
4. The Arbitration Board/Arbiter shall hear all cases of a disciplinary nature referred to it by
the Committee of Management and shall submit its findings together with the proposed
disciplinary action to be taken within one month of the case being referred to it. If the
Board finds this time-frame insufficient it may be granted an extension of not more than
5. a. The Arbitration Board/Arbiter may summon witnesses to appear before it to give
evidence if in its opinion these witnesses may help in the enquiries. In the examination of
cases before it, the Board may regulate its own procedures based on a fair hearing.
b. The Secretary shall summon in writing those witnesses required by the Arbitration
Board/Arbiter or who in the opinion of the Committee of Management may be able to
shed light on the case before the Arbitration Board giving the date and time and place
they are required to appear.
c. The member whose case has been referred to the Arbitration Board/Arbiter is to inform
the Board or Committee of Management in writing of any witnesses he may wish to call,
which request shall be acceded to.
d. Witnesses who decline to appear before the Board/Arbiter or who do not co-operate with
the Arbitration Board will be reported to the Committee of Management who may
discipline the member concerned.
e. The decision of the Arbitration Board/Arbiter will be final. The findings of the Board and
the Committee’s ratification shall be recorded in the Committee of Management’s
minutes. A file shall be kept by the Secretary containing the complete records of any
disciplinary action or acquittal.
6. A member appearing before the Arbitration Board may be assisted by another Club
member during the hearing of his case.
1. As the payment of entrance fees and subscription entitles members to the various
privileges of the Club, such payment will be an acknowledgment on their part that they
are bound by the Rules and Bye-laws of the Club as amended from time to time.
2. No member is absolved from the effect of these Rules and Bye-laws on any allegation of
not having received them.
3. This Rule also applies to temporary members.
In these Rules the abbreviation of COM will refer to the Committee of Management. The words
‘he’ and ‘him’ will also be interpreted as meaning ‘she’ and ‘hers’. Also the words ‘Chairman’ and
‘Vice-Chairman’ will be similarly interpreted. The word ‘spouse’ will refer to both male and female
and the words ‘spouse’ and ‘married couple’ will be interpreted as ‘partner/co-habitee’ provided
that both show the same address on their ID cards. Thus legally separated couples or couples
‘de facto’ separated may be treated as single members by decision of the COM. Other
arrangements between couples may be treated on their merits by the Committee of
Revision of Rules and Bye-laws
The Committee is responsible to revise the Rules and Bye-laws for the governance of the Malta
Union Club at least once every 3/5 years and any changes to the Rules should be approved by
an EGM/AGM. The Committee is to ensure that Rules and Bye-laws are consistent with the laws
of Malta. The Club Secretary is responsible for updating and amending the rules as and when
approved, quoting the authority and initialing each amendment. Normal EGM/AGM Minutes will
be held which will record the approved amendments.
THE MALTA UNION CLUB
(in these bye-laws the words ‘he’, ‘him’, and ‘his’ may also be interpreted as meaning ‘she’, ‘her’, and ‘hers’ respectively)
Regulations specifically applicable to the various club amenities are kept in separate files in the Secretary’s office and are
also displayed on the Notice Boards or other appropriate places within the club premises. Those applicable to Tigne
Beach are also kept in the Secretary’s office.
1. The Committee of Management shall appoint a Convenor from amongst the elected
members of the Committee of Management for the following amenities:
Billiards and Snooker
Other Card Games
2. The Convenor shall be appointed for the same duration as the Committee of
Management. A member of the Committee of Management shall preferably not sit on an
amenity sub-committee except when so agreed by the Committee of Management.
a) The Convenor is to ensure that three, five or seven members from the amenity who
are regular attendees are selected to form a sub-committee by calling a meeting after
being appointed a Convenor by the Committee of Management by calling for
nominations. If the number of nominees exceeds the required number, voting will take
place. If no sufficient nominations are received, the Convenor will nominate members
to sit on the sub-committee. The sub-committee shall be responsible to organize and
run the various social and competitive events as well as to promote the amenity
amongst club members. The sub-committee shall be responsible for collecting the
various fees for social and competitive events organized. These fees are to be
deposited on the same day either with the receptionist or with the Secreteriat and a
receipt given by the staff member as per clause 8 (b). The sub-committee shall liaise
with the Convenor and keep him informed on all matters affecting the running of the
b) The Convenor is answerable to the Committee of Management and the sub-
c) The sub-committee will sit for a period of one year. This term of office will continue to
committee is answerable to the Convenor.
be renewed annually at the amenity’s Annual General Meeting provided that the
members of the sub-committee enjoy the support and approval of the members
present at the amenity Annual General Meeting.
4. The Convenor/sub-committee will convene a meeting at least once a year or as required
or at the request of a minimum of ten (10) members to discuss matters concerning the
running of that amenity or to move a “vote of no confidence” in the sub-committee or a
member of that committee. Minutes of meetings held are to be kept, copies of which are
to be submitted to the Committee of Management through the Secretary by the
5. The Sub-Committee in conjunction with the Convenor, will look after the smooth running
of the amenities/games, viz:-
a) to ensure that the necessary fees are collected.
b) to promote harmony within the amenity.
c) to ensure that the Rules and Bye-Laws are complied with.
6. No sub-committee (amenity/games) may join a recognised Association unless
it obtains the approval of the Committee of Management. If approval is
granted it shall be the Malta Union Club that applies for the affiliation and
carries out all the necessary associated administrative work.
7. (a) Where discord arises between an amenity sub-committee and its members
the matter will be referred to the Convenor. If no solution can be reached, it
will be passed on to the Committee of Management by the Convenor.
b) When the Convenor or a member of the sub-committee either in his capacity or as a
competitor in an event/competition is in dispute with another member of the amenity, the
matter will be referred by the Convenor to the Committee of Management who may
appoint one (1) arbiter acceptable both parties or a panel of three (3) arbiters to hear and
decide the case. Such decision shall be final.
8. (a) All amenity finances will be controlled by the Club Secretariat, who will inform
respective Convenors / Sub-Committees of the amenities’ financial position as and when
(b) All collected revenue is to be deposited with the Club Receptionist or the Secretariat
on the day of play, against the issue of a receipt.
(c) All finance requirements, except as in (d) below, for the purchase of equipment and
trophies are to be submitted by the sub-committee (through the Convenor) to the
Committee of Management for approval. Payment for all purchases approved will be
effected by the Secretary once the necessary invoices etc. have been submitted to him.
All expenses will be debited in full to the account of the amenity concerned.
(d) The Secretary may authorise expenditure of up to €120- (One Hundred and Twenty
Euro) for each amenity, without referring to the Committee of Management subject to the
Convenor being informed.
(e) The Committee of Management may revise any of the amenity fees payable.
(f) (i) When competitions are held, the entrance fee less the amenity fee for each
competition will be wholly allocated as prize money towards the amenities’ accumulated
competition prize fund.
(ii) Further prize money not exceeding 15% of the net annual takings of the
particular amenity may also be made available by the COM upon a request
by the amenity sub-committee through the Convenor provided that it is
confirmed that the Rules and ByeLaws have been adhered to and that all
instructions have been observed.
(g) All fees must be paid prior to the commencement of any competition.
(h) Donations by way of sponsorships will be handed over to the Secretariat who will
credit in full the account of that amenity competition fund. Donations of a non-financial
nature will be referred to the Secretary. The Convenor is to inform the Secretary on the
type of sponsorship given, name of sponsor and other relevant particulars.
9. All amenity sub-committees are to inform the Secretary of all events being
held in the amenity, whether competitive or social. Any fund raising event
or social activity, which may be held by an amenity and which requires the
use of other parts of the Club, must first be cleared with the Club Secretary.
All proceeds are to be handed over to the Secretariat and credited to the
account of the amenity in question. A receipt is to be obtained.
10. All amenities will carry out their discipline in the areas allocated and are not
to make use of any other location without the prior approval of the Secretary
if available or a member of the Committee of Management.
11. All notices which have to be sent to members and/or pinned on the club’s
General Notice Board are to be passed on to the Club Secretary for necessary
action. Competition fixtures, results and “Rules of the Game” may be affixed
to Amenity Notice Boards and a copy submitted to the Secretary for Club
12. No advertising of any kind is allowed anywhere in the Club without the prior
approval of the Committee of Management.
13. The Regulations of any discipline will be those recognised by the various
international and local associations and federations, where possible, as well
as any other regulation which the amenity deems necessary. No regulation
may be introduced by any specific amenity which may be in conflict with the
approved general rules and Bye-laws of the club; and any such regulations
will always remain subject to confirmation by the Committee of Management.
14. Members ceasing to belong to the Club, and guests, may not take part in club
15. Times, dress, bookings etc. for the various amenities will be as laid down in
the respective amenity regulations subject to Bye-law V.
16. Play in all amenities should end half an hour prior to the Club’s official
BYE-LAW II - RESTAURANT AND BAR.
1. All restaurant and bar prices will be those on the club tariff list as approved by the
Committee of Management from time to time. All such tariffs are to be displayed in
the Bar and Restaurant area.
2. Advance table reservations for Club functions should be made through the Club
receptionist and not directly through the caterer. Cancellation fees may be applied.
3. A table booked for a particular time will only be reserved for 15 minutes, after which
time it may be given to the next applicant, provided that all other tables are booked.
4. The charge for Dinner Dance/Club functions will be as determined by the Committee
of Management for that particular function.
5. On Club Dance Nights members may not bring their children or guests who are under
6. Lunches/dinners may only be served in the main restaurant or in other specially
designated areas by the Committee of Management.
7. In the case of private functions paras 1 to 6 above may not apply.
1. The remote control is to be in the sole charge of the Club duty receptionist.
2. A programme cannot be changed except with the consent of the person/s watching at the
3. During all Club functions the TV set will be switched on at the sole
discretion of the Secretary.
4. Under no circumstances is the TV set to be tampered with.
5. It is not permitted to tune any of the TV sets to private television stations
that are associated with political parties.
BYE-LAW IV - ADMISSION OF JUNIORS
1. (i) Unaccompanied juniors below the age of 15 are not allowed in the Club except
that they shall have the right of way through the Club for the purpose of sports
(ii) Adult non-members accompanying juniors into the Club for sports activities may
stay on to watch such activities provided that they and any other siblings shall wait
within duly marked areas designated for their stay.
(iii) Persons at (i) and (ii) above enter and stay on the Club premises at their own risk
and the Committee of Management will not be held responsible for their well being or
any injury sustained on the premises. This even if the persons conducting sports
activities may be themselves members of the Club.
2. Members and Temporary Members bringing juniors into the club will be held
responsible for their behaviour and any damage they may cause and must keep
them under their direct control at all times.
1. Members may wear any respectable dress when in the club premises but the Committee
of Management will decide on the appropriate dress to be worn on special occasions
1. The Car Park is for the exclusive use of members and others as may be approved by the
Secretary or the Committee of Management.
2. Car Park Control System.
(a) Members using the car park after February 15th of each year must affix
their current car stickers on the windscreen of their registered vehicle/s.
These are obtainable from the Secretary’s office at a charge as laid down by
the Committee of Management on presentation of the relative official
registration certificate and will only be issued to those who are then paid-up
members. A maximum of two access cards will be issued to a married
couple provided they have two motor vehicles registered in their names.
A member may apply for a car sticker in respect of a vehicle which is
provided to him by a company or is long-leased by presenting a letter from
the vehicle’s registered owner certifying that the member is the authorized
(b) An access card can be purchased by a member who has a vehicle registered in
(c) Access Cards remain the property of the Club.
(d) Any change in details of a member’s vehicle e.g. change of vehicle or
(e) Any special cases that are not covered by the above bye-laws are to be
(f) An access card held by any member who fails to maintain his subscription fully
(g) Access cards will be rendered inoperative when a holder who pays his
3. Members who lose their access card may be issued with a replacement against a
4. Access cards must be returned to the Secretary’s office when the vehicle concerned is
sold or when a person ceases to be a member of the Club or no longer wishes to use the
car park. No refunds will be made in respect of returned access cards or cards otherwise
5. Access cards and car stickers are not transferable and their improper use will be subject
to disciplinary action and other measures.
6. (a) Temporary or Overseas Members may be issued with a temporary permit
and an access card upon payment of €25- of which €15- will be refunded
on return of the card.
(b) Honorary Members as per Rule V may be issued with a sticker/access
card free on request.
(c) Malta Members Overseas visiting Malta can choose between paying the
fee applicable for a full annual allotment or pay €20- for 100 hours
during each visit.
7. The car park will not be opened outside the club’s normal opening hours unless
authorised by the Secretary.
8. Overnight parking is permitted. It will be debited at the rates stipulated by the Committee
of Management from time to time between 11pm and 9am.
his name. Any member may be issued with a second sticker against a fee as
specified by the Committee of Management in respect of a second vehicle also
registered in his name.
registration, must be immediately notified to the Secretary.
presented to the Committee of Management for consideration on their own
will be rendered inoperative by the Club Secretary (with a period of grace from
January 1st to February 15th of each year).
subscription half-yearly falls 31 days in arrears.
9. (a) Effective 1st January 2015 : Additional hours (top-ups) in tranches of 100 hours will
cost €40- each. During December of each year only, tranches of 50 hours each at half
the appropriate rate may be purchased.
(b) Access card hours : Effective 1st January 2012 the number of hours allocated
annually to each card will amount to 700 hours.
10. Parking is only allowed within the lines painted on the ground and as indicated on the
walls of the car park.
11. Club staff (or the car park attendant when on duty) are authorised to refuse
entry to any vehicle not displaying a valid car sticker. They are further
authorised to paste notices on vehicles illegally or incorrectly parked,
drawing attention to this fact. Such vehicles may also be clamped, in which
case the offender shall pay the relevant fee/s.
12. The Club does not accept any liability for the loss, damage or safety of
vehicles and property left in the car park.
BYE LAW VII - PRIVATE HIRE OF CLUB ROOMS/AREAS.
1.(a) Use of Club rooms may, at the discretion of the Committee of Management, be reserved
by members for private functions and a charge may be levied. The Committee of
Management shall always retain the right to apply suitable charges depending on the
nature of the use requested including when such requests are made by non-members or
commercial organisations. Paras 1, 2, 3 will also apply in the latter cases.
(b) The period during which the above reservation is in force may not exceed one day unless
authorized by the Committee of Management.
2. Members wishing to reserve Club rooms shall apply to the Secretary on the appropriate
form at least three days in advance.
3. No member may bring waiters, food or wines into the club for private functions,
except by permission of the Committee of Management.
BYE-LAW VIII – SMOKING ON CLUB PREMISES
1. Smoking, in line with current legislation, is not allowed in any part of the
Club. Smoking is only allowed on the outside passageways/balconies as
designated by the Committee of Management.
2. The Secretary and/or Committee of Management Members may request/order
a member and/or guest upon breaking this regulation to leave the premises.
The member concerned may also face further disciplinary action as may be
decided upon by the Committee of Management or Disciplinary/Arbitration
BYE-LAW IX – CORPORATE MEMBERSHIP
I. The Committee may, at its discretion, invite or consider Corporate Membership
provided that not less then ten (10) applications are approved in the first instance.
In such cases the relative entrance fee may be reduced or waived at the discretion
of the Committee of Management.
II. The word “Corporate” shall apply to any entity, association, organisation or
company that is recognised by the Committee of Management as being eligible for
III. Corporate Membership is not available to Clubs, including political, band or
IV. Once Corporate Membership has been established as in (i), any other person/s
forming part of the same entity may apply for membership under the same terms.
BYE-LAW X - DATA PROTECTION
1. Data Protection Laws and Regulations are to be respected at all times by all
members while on Club premises.
1. Coaching within the various Club amenities is to be encouraged since it is
deemed to be a way of introducing new members to the Club.
2. All coaches must be approved as such by the Committee of Management and
must be full members of the Club unless deemed otherwise by the Committee.
3. Charges/fees paid by the coaches to the Club are to be established and revised
from time to time by the Committee of Management.
4. All agreements with coaches must be in written form and approved by the
Committee of Management and reviewable on a yearly basis.
5. It is understood that non-members being coached at the Club will not be
subject to the restriction limiting attendance to five times per annum,
provided that they are only attending coaching sessions.
6. Non-members who, for any reason whatsoever, are authorised to use the Club
for a particular purpose will not have automatic access to the Club’s
amenities unless specifically so allowed by the Committee of Management.
Schedule of Entrance Fees, Subscriptions and other Fees
Entrance Fees & Subscriptions
(a) Couples €50- Payable once
(b) Single Members €25- Payable once
(c) Persons under 21 years Exempt
(a) Married Couples €218.50 Regulated in
(b) Single Members (including
(c) Junior Members €62- Regulated in
(d) Temporary Members:
(i) if related to members (see
(ii) others €17.00 per person per
(e) Overseas Members:
Registration Fee per person € 25.00 Payable once
While visiting Pro rata of current subscription fees
(f) Life Membership : Ten times the annual membership fee payable
once. Must be aged 55 years and over to be eligible.
(g) (i) Non-resident members of Reciprocal Clubs may use the Club
without payment up to a maximum of one month in any one year.
Thereafter the fees applicable to Temporary Members set out in
para 2 (d) above shall apply.
(ii) Reciprocal Honorary Membership may be offered to the Chairman
and Secretary, ex-officio, of other clubs, both local and overseas.
(h) Subscriptions shall not be levied from persons who are eighty five
(85) years of age and have been members of the Club for an
uninterrupted period of 50 years.
Note 1: This includes parents, brothers and sisters, sons and daughters
SCHEDULE OF AMENITY CHARGES
Social: €1.00 per member per game
Tournament: €0.75 per member per session.
Additional charges (participation fees): €1.50 per member for a Knockout
Competition and €2.50 per member for the League.
Court fees: €3.00 per morning session; also all day on
weekends, otherwise :
€4.00 per session from 2pm onwards
€3.00 additional when floodlights are used.
€2.50 additional for each non-member
€0.20 cents per table for 6 minutes. €2.50 extra per guest.
4. DARTS & BOĊĊI:
Social: €1.00 per member per session
€2.00 per member per session
Tournament: €0.50 per member per session
Additional charges (participation fees): €1.50 per member for a Knockout
Competition and €2.50 per member for the League.
€2.00 per member per session
€5.00 per guest per session
Bridge Tournament €3.00
€1.50 per member per session
€3.50 per guest per session
Court fees: €3.50 per 60 min session
€2.50 per guest additional to court fee
7. EXERCISE CLASSES:
€1.00 per member per session
€2.00 per guest per session
8. BOARD GAMES:
€0.60 per member per session
€1.20 per guest per person
9. TABLE TENNIS
€1.00 per two members per session. Guest pays €1- extra.
Note: The Committee of Management may from time to time revise these charges –
see Bye-Law I Para 8 (e).